Securely Sharing Passwords with Team Members
Don’t email your passwords
Email is not a safe way to share passwords. Not only is it easy to accidentally email the wrong person, but “hackers” can view your emails and therefore relatively easily access passwords that have been sent this way. Sometimes when setting up a program or new account, you will be emailed a password. It’s a best practice to make sure to change your password as soon as you receive notification to help reduce issues.
Use a password sharing program
There are many programs online that you can use to share passwords relatively easily. Three of which are Lastpass, Dashlane, and 1Password. Each of these programs come with slightly different functionality and pricing. Lastpass and Dashlane both have options for free plans. Do a little research to figure out which program would work best for you.
These programs require one “Master” password to login. Once in the program, you can input all your login information (usernames and passwords) to all the sites you use. Additionally, you can create unique passwords for each site keeping them more secure. You don’t have to remember them, because you can just log into the program to access. Additionally, most password manager programs have browser extensions that allow you to easily access the login information directly from your browser.
When working with team members, you can share passwords via the password program you choose to use. Then you can set their permissions based on how much information you want them to have. For example, you can set it such that your team members are not able to view the passwords. Instead once you share the login information with them, they will just click on the button to access the site. At that point they will automatically be logged in. This works well if you use a password several times and don’t want other people knowing your password.
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